Collecting Information

We gather general information regarding the use of our website, such as which pages are visited most frequently. Only anonymous information and statistics are used and we do not identify individual visitors. This information helps us improve the services and information we offer.

Personal Information

We will collect personal information from you when you enquire about receiving a grant from The Philological Foundation. The types of personal information collected might include contact details such as name, email address, postal address and telephone numbers. It may also include data such as date of birth, gender, ethnicity and the number and age of children you have. We may also collect your opinions about a service or an issue.

We use your personal information to provide you with the information you have requested, for administration purposes and to further our charitable aims, which may include fundraising activities. You can opt out of receiving marketing materials at any time by contacting us.

Media consent

Photographs, video and audio content may be used by The Philological Foundation in order to publicise its grant-giving and in publications, social media or on the website.

Where the individual is under 18 years of age, or a vulnerable adult, prior consent will be obtained from the school, parent or guardian before publication.  Consent can be withdrawn at any time but it may be impossible to withdraw publications that are already within the public domain.

Protection of Personal Details

Information that you submit in an application or enquiry form is encrypted and stored securely. However, the transmission of information over the internet is never 100% secure so while we try to protect your personal information, we cannot guarantee the security of any information you submit to us via our website or by email.

We take appropriate measures to ensure that the information we receive is kept secure, accurate and up to date. This information is kept only for so long as is necessary for the purposes for which we need to use it. All access to information is restricted to authorised staff and trustees.

Legal Compliance

The Philological Foundation may need to disclose your information if required to do so by law or in response to a court order. In exceptional circumstances, where we think someone is at serious risk of being harmed, we may contact the police or a local authority safeguarding team.


By providing us with your personal information you consent to the collection and use of that information for the purposes and in the manner described in this Privacy Policy.


Our website may include links to websites run by other organisations. The Philological Foundation is not responsible for the privacy practices of other organisations’ websites so you should read their privacy policies carefully.

Data Protection (Rights of Access)

You have the right to ask for a copy of the information we hold about you which we will provide free of charge, and to have any inaccuracies in your information corrected.

If you wish to exercise these rights, please contact us by e-mail at

The Philological Foundation reserves the right to amend this privacy statement. The most up-to-date version will be always be available on our website so please check from time to time, continuing to use our website you will be deemed to have accepted any changes.

You may also want to look at our cookies page.